• Archive America Knowledge Management Experts Providing all your Offsite Archival Storage and Archive Storage Needs.

• Archival Storage of Business Critical Documentation from Inception to Destruction.

• Archive Storage for Business Records and Business Critical Documentation from Archive America.

Archive America are one of the leading suppliers of Archival Storage services in the United States. For more than 15 years we have supported companies in their requirements for Records Management and Document Storage. Archive storage is generally a requirement for most organizations, where Documents and records are produced and need to be stored for a period of time either for purely legal reasons or under company retention schedules Archive America have the answers to all your Archive Storage and Records Storage needs.

There is a definitive point where live documents become archived records. Under any organization Records Retention schedules are normally set by the criteria of legal and informative. If a document has to be legally stored for a period of time such a tax records, the Document Retention schedule may state that it has to be in Offsite Storage for seven years. Once this seven years is up, then the document may be confidentially destroyed or securely shredded. In the case of other non legal documentation, such as a letter to a client, the retention guidelines may be just as long as that client is a customer, maybe as short as 2 years, or even indefinitely. Again under internal retention schedules this document may be sent to off site archive storage and only kept for 2 years before it is destroyed. The definitive point where a live document becomes a candidate for Archive Storage is when that document has little relevance to the day to day running of the business.

Documents are managed off site by Archive America as securely as if they were in our clients offices, Once a box is sent for Archive Storage, the contents of the box are indexed and bar-coded, either at the box level, file level or even at the individual paper level, they are stored in clean dry and environmentally friendly facilities awaiting the day that they will be required for either return to their owner or Confidential Destruction. Archived documents are generally low activity documents that will not see a great retrieval, delivery and re-file cycle. Hence the name “Archive”, In the case of live documents as you will see in the File Management sections of this site are subject to much greater conditions than Archived Documents. Low activity Archive Documents should be purged to Off Site Storage on a regular basis.

This Records Management policy is one of good house keeping and can occur on a weekly monthly or bi annual basis. Once Record Inventory has been selected, it can be boxed for storage and collected by Archive America, Retention schedules should be decided prior to sending documents off site to avoid retention of unnecessary documentation. Archive Storage with Archive America is the simple solution to all your Archiving, Document management and Records Management requirements. Call us today for a free and confidential consultation of your Records Management and retention scheduling needs.